English Writing Skills- Notice Writing for Class 9 English Communicative
Notice Writing is a useful skill as one may have to issue a notice for any purpose. In class 9, students get to learn how to write a notice, the format of a notice, the essential things to be mentioned in a notice, etc. The topic of notice writing is quiet scoring and can be attempted in only a few minutes. Read further to get in-depth information on the topic of notice writing.
- What is Notice writing?
- Types of Notices
- Why is Notice as a tool essential?
- Format of a Notice Writing
- Questions for class 9 English Communicative details
- Tips for Notice Writing
- Examples of Notice Writing
- Practice questions on Notice writing
What is Notice writing?
Notice writing is a type of written communication that is used to notify a group of people about an upcoming event, activity, or critical information. It is extensively used in schools, offices, communities, and numerous organizations to efficiently convey information. A notice’s objective is to convey clear and succinct data, such as the date, time, location, and any other pertinent information about the event or issue.
Notices normally adhere to a standard structure and include basic features such as the header, date, name of the organization or institution providing the notice, major text, and any extra instructions or contact information. A notice’s wording is usually formal and to the point, with the goal of successfully conveying the relevant information.
It is critical to consider the target audience and the aim of the notice when writing one. The tone should be professional, and the content presented should be clear and organized. To reach the broadest possible audience, notices are frequently placed on notice boards, distributed to the intended recipients, or published in newsletters, websites, or other appropriate platforms.
In layman’s terms A notice is a written formal announcement intended for a large group of people.
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Types of Notices
Notice writing is classified into numerous forms based on its aim and content. Here are several examples:
- General Notice is intended to notify a broad number of individuals about general announcements, updates, or changes. Administrative issues, policy changes, impending holidays, or general reminders could all be addressed.
- Event Notices are intended to notify people about future events such as conferences, seminars, workshops, exhibitions, cultural programmes, or social gatherings. They feature information regarding the event, such as the date, time, and location, as well as any special instructions or requirements.
- Public Notice is an official communication sent by government authorities or organizations to the general public informing them of legal matters, public hearings, government policies, public auctions, or other important news that may influence the community.
- Academic notices are frequently used in educational institutions to provide information to students, teachers, and staff. They may include information about upcoming exams, changes to the timetable, registration procedures, fee payment deadlines, or any other academic-related updates.
- Employment Notice; Organisations or businesses use employment notifications to announce job openings, recruitments, internships, or other career-related possibilities. They usually include information about the job vacancy, qualifying requirements, the application process, and contact information.
- Lost and Found Notice; These notices are used to report lost or found items. They provide details about the lost/found item, the location where it was lost or found, and contact information for the person who should be contacted in case of any related information.
These are just a few examples of notice types. The specific type of notice will depend on the purpose and context in which it is being used.
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Why is Notice as a tool essential?
- Dissemination of information: Notices are used to efficiently distribute essential information to a broad group of people. They make certain that the intended audience receives all pertinent information about events, activities, announcements, or other pertinent information in a clear and succinct manner.
- Clarity and organization: Notifications aid in the organization of information in a systematic format. Notices give a clear and standardized manner of presenting information by following a defined structure and includes crucial features such as the date, time, venue, and instructions. This clarity lowers the likelihood of misunderstandings or confusion among recipients.
- Timely communication: Notices facilitate timely communication by providing advance notice of events or changes. Based on the information provided, they enable receivers to organize their calendars, make necessary arrangements, or take relevant actions. People may miss significant events or be unaware of critical updates if they do not receive reminders.
- Official documentation: Notifications are frequently used as official documentation. They can be used to demonstrate messages, announcements, or any other vital information. Notices are frequently saved or kept as records, serving as a reference point or proof of communication in the future.
- Compliance and adherence: Notices can express laws, regulations, or policy changes, ensuring that individuals or organizations understand their responsibilities and obligations. They contribute to organizational, institutional, or community compliance by communicating expectations and rules.
- Community engagement: Notices promote community engagement by notifying individuals about community events, initiatives, or activities. They promote engagement and involvement, which results in a sense of belonging and collaborative action.
Format of a Notice Writing
The format of a notice typically includes the following elements:
Heading: Start with a clear and concise heading that states the purpose of the notice, such as “Notice,” “Important Notice,” or “Event Notice.” Make sure the heading is prominently displayed at the top of the notice.
Date: Below the heading, mention the date on which the notice is being issued. This helps in establishing the timeline and relevance of the information.
Title: Give a title to the notice in order to ensure that the one to whom it is addressed knows whatsoever the notice is about. The title should typically be kept short and precise, summarizing all about the notice and the content of it.
Salutation: Address the intended recipients with a formal salutation, such as “Dear Students,” “Attention All Employees,” or “To Whom It May Concern.”
Content: The main body of the notice should provide the necessary information. Keep it concise and to the point. Include details such as the event/activity, date, time, venue, and any specific instructions or requirements. Use clear language and bullet points if applicable to enhance readability.
Signature and Designation: End the notice with the name and designation of the person or authority issuing the notice. This adds authenticity and accountability to the communication.
Contact Information: Provide relevant contact details for recipients to reach out for any queries or further information. Include phone numbers, email addresses, or office locations as necessary.
Note of Acknowledgment: Optionally, you can include a line requesting recipients to acknowledge or confirm their understanding of the notice, if required.
Box outline: All of the notices are supposed to be enclosed in a box.
For a better understanding, here is a sample format:-
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Questions for class 9 English Communicative details
The following are some questions with solutions of notice writing for class 9th. Ensure the following before attempting the questions:-
Word Limit: The word limit is 50 words. The notice written in the exams for class 9 should not have more than 50 words. Maximum words can extend upto 60 and minimum there should be at least 40 words for the notice to be marked appropriately.
Marks: The question of notice writing in class 9 Communicative English has been allotted 4 marks.
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Tips for Notice Writing
There are certain essential tips that one should follow and remember when writing a notice.
- Be brief and to the point: Notices should be brief and to the point. Include only the information needed to deliver the message clearly, and leave out any extraneous details.
- Maintain a professional and official tone: Maintain a professional and formal tone throughout the notice. Slang and casual language should be avoided.
- Use straightforward language: Write in a language that the intended audience will comprehend. Unless absolutely required and relevant, avoid using sophisticated vocabulary or technical jargon.
- Logically organize the information: Present the facts in a logical and orderly manner. Make the notification aesthetically appealing and easy to read by using bullet points or subheadings to highlight crucial data.
- Include all necessary information: Make sure the notification contains all of the relevant information, such as the date, time, location, purpose, and any special instructions or needs. Give recipients contact information so they can seek clarification if necessary.
- Proofread and edit: Before submitting the notice, check it for grammatical problems, spelling errors, and inconsistencies. Make the material more concise and coherent.
- Consider your intended audience: Customize the notice to meet the needs and features of the targeted recipients. Consider the audience’s cultural or demographic backgrounds when choosing terminology and examples.
- Take note of the formatting: Take note of how the notice appears visually. Use a suitable font size and style, maintain adequate spacing, and consider using bold or underlined text to highlight crucial elements.
- Adhere to the word limit: Do not cross the word limit given, i.e., 50 words or it may lead to deduction of marks.
- Personal Information: Ensure that you do not include any personal information in the notice.
- Remember to use a formal tone throughout the notice and maintain proper grammar and punctuation. Ensure that the notice is visually appealing, with appropriate font size and formatting, and consider using bold or underlined text for important details.
By following these tips, you would be able to effectively communicate important information through your notice and ensure that it is well-received by the intended audience.
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Examples of Notice Writing
Here are a few solved examples of notice writing-
Example 1: You are the Secretary of the English Literary Association of Tagore Memorial School, Patna. Write out a notice for the noticeboard, inviting names of those who would like to participate in the proposed inter-house debate, oratorial and elocution contest.
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Example 2:You are Ravi/Rachna. As President of the Cultural Forum of your school, you have organized an inter-school orchestra competition on the occasion of the Silver Jubilee celebrations of your school. Write a notice in about 50 words, informing the students of your school about this competition.
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Example 3: You are Mohan, the Secretary of the Old Boys Association of your school. The Association proposes to celebrate its Silver Jubilee year of the school. Draft a notice to be published in the newspaper inviting suggestions about how to celebrate it. (Word limit: 50 words)
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Example 4: You are Abhinav /Abha. You have planned a 2-week course to be arranged to help the children of your group Housing Society at Kanpur acquire the communication skills. Prepare a notice for the society’s notice board, stating the objectives of the course, giving necessary details of the course and requesting the children of the Society to join the course.
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Example 5: Your school has just completed 25 years of its meritorious services to society. The Students’ Council of your school has decided to celebrate its Silver Jubilee. As President of the Council, write a notice in not more than 50 words for the students of your school, informing them about the Council’s decision and seeking their cooperation for the success of the proposed silver jubilee celebrations.
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Example 6: The Students’ Council of your school has organized an excursion to Ajanta and Ellora for the students of classes XI and XII during winter break. As the President of the Council, write a notice in not more than 50 words telling the students about this excursion and inviting their names for joining it.
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Example 7: Saurabh Shukla, a student of Class XII, has lost his calculator somewhere in the School premises. Write a short notice for the school notice board requesting the finder to return it to him. Saurabh is a student of Jain Model School, Surat
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Example 8: You are the Sports Captain of King’s Public School, Kalimpong. Write a notice to be put up on the school notice board informing the students about the inter-school basketball match. Give all necessary details of the match to be played.
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Example 9: You are Sanjay / Sangeeta. As President of the Excursion Club; you have organized an excursion to Kathmandu (Nepal) during the summer vacation for the senior students of your school. Write a notice in about 50 words, informing the students about the proposed excursion.
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Example 10: You are Vikram/Vineeta, the Sports Secretary of Jawahar Nagar Public School, Varanasi. Draft a notice inviting students to give their names for various events to be organized on the Annual Sports Day of your school. (Word limit: 50 words)
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Practice questions on Notice writing-
Example 1: Water supply will be suspended for eight hours (10 am to 6 pm) on 6th of March for cleaning of the water tank. Write a notice in about 50 words advising the residents to store water for a day. You are Karan Kumar/Karuna Bajaj, Secretary, Janata Group Housing Society, Palam Vihar, Kurnool.
Example 2: You are the Controller of Examinations of CBSE. The Central Government has declared 15th March a public holiday. CBSE has decided to shift all examinations scheduled for 15th March to a later date. Draft a notice, announcing the change, in about 50 words for publication in a newspaper.
Example 3:You have lost your wallet containing valuable documents (passport, certificates and a bunch of keys) while traveling by Taj Express from Delhi to Agra. Write a notice for publishing in ‘The Times of India’ (Delhi) under ‘Lost and Found’ column. You are Naresh/Neha of 5A/42C, Janakpuri, New Delhi.
Example 4: While walking in a park in your neighborhood you found a small plastic bag containing some documents and some cash. Write a notice in about 50 words to be put on the park notice board asking the owner to identify and collect it from you. You are Amar/Amrita 9399123456.
Example 5: You are Asma/Ashish, the head girl/boy of XYZ international school. Your school is soon going to publish the annual magazine next month. Write a notice for the notice board of your school inviting students to submit write-ups.
Example 6: You are Ruhi/Rahul, head girl/boy of ABC convent school. Your school is going to organize an inter-school singing competition. Write a notice for your school notice board inviting names of all the interested students.
Example 7: You are the Commissioner, Customs Department, North Zone, 567, Sector 17 Chandigarh. Write out a notice for the auction of confiscated property by auction on ‘as is where is’ basis.
Example 8: You are the Secretary of Gymkhana Club of Coimbatore. Draft a notice to be sent to the members asking them to attend the extraordinary meeting of the Governing Body (Insert the necessary details). Sign as Prabhat /Parvi. (Word limit: 50)
Example 9: As chief librarian of Littlewood Library Centre, put up a notice informing members about the change in winter timings effective from 1st Oct. 20XX to 1st April 20XX. The timings have changed from 7.00 a.m. — 9.00 a.m. (mornings) and 6.00 p.m. — 8.00 p.m. (evenings) to 8.00 a.m.— 10.00 a.m. (mornings) and 5.00 p.m. — 7.00 p.m. (evenings).
Example 10: Due to a sudden landslide and snowfall, St. David School, Kalimpong has been closed for a week. As the Principal of your school, draft a notice to be displayed at the main gate and also published in local newspapers.
The following are some questions with solutions of notice writing for class 9th. Practice the following for better understanding:-
Q1.Write a notice inviting students to participate in a storytelling competition based on the chapter “How I Taught My Grandmother to Read.” Include the date, time, venue, and any specific requirements or guidelines for participation.
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Q2. Write a notice inviting students to participate in a creative writing competition based on the chapter “A Dog Named Duke.” Provide details about the competition, including the theme, submission guidelines, deadline, and any specific requirements.
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Q3. Write a notice in 50 words inviting students to participate in a debate competition based on the chapter “Keeping it from Harold.” Include the date, time, venue, and specific debate topics related to the chapter.
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Q4. Write a notice inviting students to participate in a poetry recitation competition based on the poem “The Road Not Taken” by Robert Frost. Provide details about the competition, including the date, time, venue, and any specific guidelines or requirements for participation.
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Q5. Write a notice inviting students to participate in a dramatic presentation based on the poem “The Seven Ages” by William Shakespeare.
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