Email Writing, Email Writing Format for Students, Examples

 

Email Writing Format | Email writing for Class 10, Class 12, Email Writing Samples, Tips and Email Writing with Examples

e-mail writing samples, format

 

How to Write an Email? (for Class 10 & 12 English Syllabus)

What is an Email?

Email Writing: An email is a method of composing, sending, storing, and receiving messages over an electronic communication system. Here we have discussed, what is formal and informal email. The method for formal email has been discussed in detail here (stepwise). The students can see how to compose a formal email and practice to write following the method and email format given below.

Email stands for electronic mail. It is the most preferred means of communication because it is cheaper and faster.

 

Related – Informal Letter, Format, Tips, Topics, and Examples

 

Email can be categorized into two types –

  1. Formal Email
  2. Informal Email

A Formal email can be written to –

  1. companies
  2. Government departments
  3. Offices
  4. School Principal or teacher

An Informal email can be written to –

  • family
  • relatives
  • friends

 

Email writing format

Related – Notice Writing Format – How to write a Notice?

Email Writing Samples with Email Writing Format Samples

Let us discuss the Format of a formal Email

  1. email address of the recipient of the mail.
  2. main subject/reason of writing the email.
  3. Salutation

4. Body of the email:
a) Introduction
b) Matter in detail
c) conclude
5. Courteous leave taking and closing
6. Name, designation and contact details of sender.

The email writing format must be strictly followed in a formal Email. Just like a formal letter, we use formal language in a formal Email also. Use of abbreviations, short forms, slang language should be avoided in a formal Email.

On the other hand, in an informal Email, we can miss out on salutation, leave-taking, and designation and contact details of the sender because we are writing the mail to an acquaintance.

Related – Message Writing, Format, Sample, Tips and Examples

 

Email writing format

 

Email Writing Samples

To see a Sample of Email writing, watch the video below:

How to write an email? Check out the following video giving examples about the email writing format.


Tips to score full marks in e-mail writing

 

Here are a few tips that will help you score full marks in e-mail writing-

  1. Follow the format of e-mail writing
  2. Ensure that you mention the e-mail ids of sender, receiver and any CC if required in the question.
  3. Remember to add all details given in the question.
  4. Formal e-mail should be precise. 
  5. Use formal language in a formal e-mail and avoid use of slang language.
  6. Do not exceed the prescribed word limit while writing the e-mail.
  7. Draw a box around the e-mail.
  8. Attempt the entire question of e-mail on a single sheet of paper.
  9. Avoid cutting and overwriting.
  10. Maintain alignment of text.

E-mail Writing FAQs

Q1. What is an e-mail?
Ans. E-mail or electronic mail is a mail or letter sent through an electronic medium like computer or mobile phone. The sender and recipient must have an e-mail id in order to send and receive e-mail.

Q2. To how many recipients can I send an e-mail?
Ans. An e-mail can be sent to many recipients. We can also add e-mail ids in CC and BCC sections. All the recipients will receive the e-mail simultaneously.

Q3. What is the format of an e-mail?
Ans. The format of an e-mail is as follows-

to
cc
from
date
subject
Salutation

Warm regards

Name and designation of sender

 

Q4. How to write a good e-mail subject?

Ans. The subject line of the e-mail contains the main purpose of sending the e-mail. It should cantain 8 to 10 words and must be brief and to the point.

Q5. List down a few important topics for e-mail writing.

Ans. Here are a few topics for e-mail writing-

1. Write an e-mail to the principal of your school, seeking a leave for 3 days as you have to attend a wedding.
2. Write an e-mail to the transport incharge in your school, requesting change of bus stop due to change in address.
3. Write an e-mail to your class teacher and send a CC to the principal requesting a change in section. Give a reason for your request.
4. You are the head girl in your school. Write an e-mail to the head of the school’s eco club and teacher in-charge, giving them the details of the environment workshop to be held in the school.
5. Write an e-mail to your school principal requesting a fee waiver. Give an apt reason for the same.

Q6. What are the different ways in which I can begin an e-mail?
Ans.  We can begin an e-mail in the following ways-

1. I am Radhika, a student of class 10….
2. I am a student of your school and would like to …..
3. I am writing to you on behalf of the students …..
4. I am the head girl and want to share the following ….
5. The school is organizing an environment quiz….

Q7. What is the marks weightage and breakup for email writing for class 10?
Ans. In class 10, Communicative English, the question of e-mail writing is a compulsory question. Students can get 3 marks for e-mail writing. The 3 marks have been divided as follows-

1 marks for content
1 marks for organization of ideas
1 marks for accuracy of grammar and spellings.

Q8. How can I score full marks in e-mail writing?
Ans. Here are a few tips that will help you score full marks in e-mail writing-

1. Follow the format of e-mail writing
2. Ensure that you mention the e-mail ids of sender, receiver and any CC if required in the question.
3. Remember to add all details given in the question.
4. Formal e-mail should be precise.
5. Use formal language in a formal e-mail and avoid use of slang language.
6. Do not exceed the prescribed word limit while writing the e-mail.
7. Draw a box around the e-mail.
8. Attempt the entire question of e-mail on a single sheet of paper.
9. Avoid cutting and overwriting.
10. Maintain alignment of text.

Common Mistakes that students do in e-mail writing

Students are not familiar with e-mails and so, they tend to make mistakes while writing one. Here are the common mistakes in e-mail writing which you should avoid-

  1. Incorrect way of adding e-mail IDs – the correct format of an e-mail ID is the name followed by @ host website. For example – he12@gmall.com.
  2. No salutation – students must wish the recipient of the e-mail by mentioning Dear or Respected Sir / Madam.
  3. No closing – the e-mail must end with a complimentary closing like “Warm Regards”, followed by the sender’s name and designation.
  4. Use of unnecessary content – a formal e-mail should be precise and to the point. Avoid adding extra unrequired information.
  5. Use of short forms and slang words – In a formal e-mail, use of abbreviations, slang words and contractions must be avoided.

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