Application for School Leaving Certificate and College Leaving Certificate, How to Write, Samples

school college leaving certificate

How to Write Application for School Leaving Certificate and College Leaving Certificate Format and Sample

Various Important Topics we discuss in this article

Introduction
What is a School Leaving Certificate or College Leaving Certificate?
Why do we need a School Leaving Certificate?
Is School Leaving Certificate or College Leaving Certificate the same as a Transfer Certificate?
Marking scheme for Application for School Leaving Certificate
Application for School Leaving Certificate or College Leaving Certificate Format
Writing Tips for Application for School Leaving Certificate or College Leaving Certificate

Why-do-we-need-a-School-Leaving-Certificate?

Application for School Leaving Certificate Samples
Top Mistakes in Writing a Application for School Leaving Certificate
Application for School Leaving Certificate Templates
Application for a school leaving certificate FAQs

Introduction

An application for School Leaving Certificate or College Leaving Certificate is written to get these documents from the institution – school or college, you were previously enrolled in and now have completed the term or want to leave in the middle of the session.

Once a student completes his education from a particular school or college, either he takes admission in another school or college or university or he quits studies. In order to signify the completion of your education from a school or college, you need a School Or College Leaving Certificate.

In case you or your family shifts to another city or settles in a different country, then you will change your school or college in the middle of the academic session. To get admission in a new school or college in the middle of an academic session, a student has to submit a copy of the School Transfer Certificate letter issued by the previous school where he/she was enrolled.

The application for School Transfer Certificate can either be written by a parent or the student. You have to follow the School Leaving Certificate format to write a School Transfer Certificate letter.

Please check out the School Leaving Certificate samples for clarity on How to write an application for a School Leaving Certificate.

What is a School Leaving Certificate or College Leaving Certificate?

A School Leaving Certificate or College Leaving Certificate is a written document issued by the institution where you were studying that serves as a proof that you have left the school on account of various reasons namely-

The course is completed
Want to pursue further education from a different institution
The institution doesn’t offer further studies

It is a transfer of authority and acts as proof that all the fees dues have been cleared with the last attended institute or university.

One must collect their School Transfer Certificate or College Transfer Certificate from the institution where they have completed their education/course.

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Why do we need a School Leaving Certificate?

School Leaving Certificate or College Leaving Certificate is received from the previous institution where you have studied and is generally submitted to the next institution you’re looking forward to enrolling yourself in. This ensures that you are not enrolled in two regular courses or two different institutions at the same time.

Apart from this, it acts as proof that all the fees dues have been cleared with the last attended university or institution.

Related –10 Examples of Application for School Leaving Certificate Class 10 | Sample Questions

Is School Leaving Certificate or College Leaving Certificate the same as a Transfer Certificate?

Yes, School Leaving Certificate or College Leaving Certificate is the same as the Transfer Certificate. They both serve the same purpose. A School Leaving Certificate is also called a School Transfer Certificate.

Marking scheme for Application for School Leaving Certificate

The marking scheme for an Application for School Leaving Certificate is essential for understanding how marks are allocated to various components of the application letter. Overall, students should aim for clarity, conciseness, and adherence to formal letter-writing conventions to achieve the best possible marks. Always refer to the latest guidelines or consult your teacher for any specific updates.

The marking scheme for an Application for School Leaving Certificate in the CBSE Board typically includes the following components:

Format (1-2 marks):
- Proper structure, including sender’s address, date, recipient’s address, subject line, and salutation.
Content (3-4 marks):
- Clarity in stating the purpose of the application.
- Brief explanation of the reason for leaving.
- Request for the School Leaving Certificate.
Language and Expression (2-3 marks):
- Use of appropriate and formal language.
- Correct grammar, punctuation, and spelling.
Conclusion (1 mark):
- A polite closing statement expressing gratitude.

Format of Application for School Leaving Certificate Infographic

Application for School Leaving Certificate or College Leaving Certificate Format

The format of Application for School Transfer Certificate is quite similar to the format of an application letter. Let us see the School Leaving Certificate Letter format as follows-

To
Name of receiver
Name and address of the institution

Subject

Salutations

Body

Signature
Name of the writer
Date
Address and contact information

Application for School Leaving Certificate Sample

format of application school leaving certificate

The application for School Leaving Certificate or College Leaving Certificate can be written by the parent or the student herself.

So, basically, when you are writing an application for a School Leaving Certificate or Application for College Leaving Certificate, the first thing to mention is the reason for leaving the institution.
Secondly, it is mandatory for you to inform the concerned authority that all the dues have been fulfilled and No Objection Certificate has been obtained from the concerned department of the institution.

It is also very important to mention the details (Name, class, course, contact information) of the students for whom the School Leaving Certificate or College Leaving Certificate is to be extracted.

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Writing Tips for Application for School Leaving Certificate or College Leaving Certificate

Here are some helpful writing tips for crafting an effective Application for a School or College Leaving Certificate. By following these tips, you can create a well-structured and effective application for your School or College Leaving Certificate.

Follow the Format:

Start with your address and date.
Include the recipient’s address (e.g., Principal or Registrar).
Use a clear subject line.
End with a proper salutation and your name.

Be Concise and Clear: State your purpose clearly in the opening lines. Avoid unnecessary details; focus on essential information.
Explain Your Reason: Briefly mention the reason for leaving (e.g., relocation, further studies). Keep it professional.
Polite Tone: Use polite and formal language throughout the letter. Express gratitude for the education received. Avoid slang and informal expressions. Use respectful titles (e.g., “Dear Sir/Madam”).
Check for Errors: Proofread your application for grammatical and spelling mistakes. Ensure proper punctuation and formatting.
Add a Closing Statement: Thank the recipient for their attention and assistance. Use a polite closing (e.g., “Sincerely” or “Yours faithfully”).
Include Your Contact Information: Provide your email or phone number in case they need to reach you for clarification.

Application for School Leaving Certificate Samples

Here are a few samples of Application for School Leaving Certificate and Application for College Leaving Certificate.

1. A parent can write a School Transfer Certificate Letter to the head of the school – the Principal in case he/ she wants to withdraw his child from the school. Here ia a sample of Application for School Leaving Certificate written by parents–

To
The Principal
XYZ School
Delhi-90
Subject- Application for School Leaving Certificate
Respected Madam
It is to state with immense modesty and due honour that I am a father of two daughters, studying in your prestigious institution. My elder daughter is in 10th standard and her name is Muskan Gupta whereas the other is in 6th standard and her name is Sakshi Gupta. Mam, the nature of my job is not static as I am an army personnel. Hereby, I am supposed to leave with my family by 2nd of next month.
It is nearly impossible for me to take a step forward in my career and leave my family here. Thus, I request you to grant their School leaving Certificates. I will be highly obliged. Thank you
Yours truly
Maj DK Gupta
9800XXXXX
123, ABC Colony, Delhi-90
1 March 2019

2. A student can also apply for a School Transfer Certificate in case he/she wants to shift to another school or he has completed his education from the institution. Here ia a sample of Application for School Leaving Certificate written by students–

To
The Principal
XYZ School
Delhi-90
Subject- Application for School Leaving Certificate
Respected Madam
I am Muskan Gupta, a student of 10-C of your school. With all due respect, I would like to bring to light that I have been a student of your institution since 6th standard and I will never forget how much this school has given me. I would also like to tell you that the nature of my father’s job is not static as he is an army personnel. His transfer is due and we will be leaving town by 2nd of next month.
Hereby, I request you to grant my School leaving Certificate so that I can initiate my further admissions. I will be highly grateful. Thank you.
Yours truly
Muskan Gupta
9800XXXXX
123, ABC Colony, Delhi-90
1 March, 2019

3. A student can apply for a College Transfer Certificate in case he wants to shift to another college or he has completed his education from the institution. Here ia a sample of Application for College Leaving Certificate written by students–

To
The Principal
XYZ College
Subject- Application for College Leaving Certificate
Respected Sir
With due respect, I would state that I completed my matriculation with a 9 CGPA from your prestigious institution in the year 2019. I would like to go for further studies. For admission in other institutes, I need a College Leaving Certificate and hereby, I request you to grant me the same. The following details can be referred to for this purpose-
Name- Muskan Goel
Course- ABC
Section- D
Year of completion- 2019
College Roll No. 990
Sir, I have no pending dues and I need the College Leaving Certificate quite urgently. Looking forward to your urgent favor. Thank you
Yours obediently
Muskan Goel
9800XXXXXX
May 1, 2019

Top Mistakes in Writing an Application for School Leaving Certificate

Here is a list of the top errors while writing an application for a school leaving certificate-

1. Students do not use the format prescribed for writing such letters.
2. Students commit a lot of mistakes like writing excessive information.
3. Some students tend to miss out the important information like the student’s details.
4. Spelling and grammatical errors can also lead to a loss of marks.
5. Many students use impolite tone in such letters.

Application for School/College Leaving Certificate Templates

Here’s an application template for a School Leaving Certificate and College Leaving Certificate templates. You can fill in the details to fit your situation

Template for a College Leaving Certificate Application

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

To,
The Principal,
[School Name]
[School Address]
[City, State, Zip Code]

Subject: Application for School Leaving Certificate

Dear [Principal’s Name],

I hope this message finds you well. I am writing to formally request the issuance of my School Leaving Certificate. I am [Your Full Name], a student of [Class/Grade] at [School Name], with roll number [Your Roll Number].

Due to [briefly explain reason, e.g., family relocation, change of school, etc.], I will be leaving the school at the end of this term. I kindly request you to process my application and provide me with the School Leaving Certificate at your earliest convenience.

I appreciate the education and support I have received during my time at [School Name] and thank you for your understanding.

Sincerely,
[Your Signature (if submitting a hard copy)]
[Your Name]

Template for a College Leaving Certificate Application:

[Your Name]
[Your Address]
[City, State, Zip Code]
[Email Address]
[Phone Number]
[Date]

To,
The Principal/Registrar,
[College Name]
[College Address]
[City, State, Zip Code]

Subject: Application for College Leaving Certificate

Dear [Principal/Registrar’s Name],

I hope this message finds you well. I am writing to request the issuance of my College Leaving Certificate. My name is [Your Full Name], a student of [Your Course/Program] in the [Year/Semester] at [College Name], with roll number [Your Roll Number].

Due to [briefly explain your reason, e.g., personal reasons, further studies, job opportunities, etc.], I will be discontinuing my studies at this institution. I kindly ask you to process my application and provide me with the College Leaving Certificate at your earliest convenience.

I would like to express my gratitude for the valuable education and support I received during my time at [College Name].

Thank you for your understanding and assistance.

Sincerely,
[Your Signature (if submitting a hard copy)]
[Your Name]
[Your Student ID (if applicable)]

Application for a school leaving certificate FAQs

1. What is a school leaving certificate?
A1. A school leaving certificate is a certificate or an official document which states that the student is leaving the school or college. A school leaving certificate also states the level of education that the student has completed in the school or college. It may also mention the reason for leaving the institution.

2. What important information must be mentioned in an application for school leaving certificate?
A2. The most important thing in an application for a school leaving certificate is the reason why the student wishes to leave the school or college. We also need to mention details like name, class, course, contact information and that all other obligations required to leave the institution have been fulfilled.

3. What is the format of the school leaving certificate application letter?
A3. The format of the school leaving certificate application letter is given below:
To
Name of receiver
Name and address of the institution

Subject

Salutations

Body

Signature
Name of the writer
Date
Address and contact information

4. Who can write an application for a school leaving certificate?
A4. The following people can write an application letter for a school leaving certificate:

Students
Parents
Guardians

5. To whom can we write the application for a school leaving certificate?
A5. We may write an application letter for a school leaving certificate to any of the following:

School Principal
School Headmaster/Headmistress
College Dean

6. What documents / certificates must be attached with an application for a school leaving certificate?
A6. The documents that need to be attached with the application of a school leaving certificate are as follows:

Academic documents – a copy of mark sheets, degree certificate, documents relevant to the course
Copy of identity proof
Transfer letter (if changing school or college)
No Objection Certificate

7. How should we end a school leaving certificate application letter?
A7. We should end an application letter for a school leaving certificate on a grateful and sincere note. We should thank the institution for providing the student education and other facilities. Some examples of complimentary closing in an application for a school leaving certificate can be ‘Yours Sincerely’, ‘Thanking You’.

8. Can I write an email for a school leaving certificate?
A8. It depends on the institution’s rules and regulations. In some institutions, the parents and students are allowed to write an email for such formal matters, whereas some may ask for a hand written application instead of an email. Email is, in some places, considered to be an informal letter.

9. What does the acronym school LC Stand for?
A9. LC stands for Leaving Certificate.

10. Why is it essential to get a school leaving certificate?
A10. A school leaving certificate states that the student has fulfilled all the necessary obligations to transfer or leave the institution and has been granted permission to do so. Without a school leaving certificate, you cannot join another institution. It also mentions the level of education that one has acquired and also gives information about the character of the student.

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