Letter of Enquiry Class 10 | Enquiry Letter Format, Sample and Examples

 

Letter of Enquiry Format and Samples

 

Letter of Enquiry Class 10 | Enquiry Letter Format, Enquiry Letter Class 10 to 12 and Examples

 

Various Important Topics that we will discuss in this article

 

 

Introduction

A letter of enquiry is a formal written communication to enquire and get details regarding a particular subject, service, or opportunity. It acts as a first step in obtaining the necessary details in order to make better decisions or take further action. This kind of letter is usually addressed to institutions, people, or organisations with the intention of getting specific advice or answers to the sender’s questions or needs. Through a clear and concise inquiry, the sender aims to lay the groundwork for further discussion or potential collaboration. Marks alloted for a letter of enquiry can be either 5 or 7, based on the English subject chosen by the students. A letter of enquiry should be written between 100 and 150 words long. To  score full marks, students must include all necessary details and practice various examples of enquiry letters.
The method for writing a letter of Enquiry has been discussed in detail here (stepwise). The students can see how to compose an enquiry letter and practice writing the following method and format given below.
 

 

Letter of Enquiry Class 10 Format

 

Letter of Enquiry  

Letter of Enquiry –  An enquiry letter is a formal letter, written to enquire and get details regarding something that a person is interested in. It could be written with respect to an item that a person is interested in buying, a course that a person wants to study, a vacation trip that a person wants to go on, etc.
As the sender of a letter of Enquiry needs information about something, the enquiry letter must mention the contact details of the sender where the said information has to be sent. It must contain the particulars of the thing enquired about.
It must also list down all the aspects of the thing about which the sender wants detailed information.
 

 

Related – Letter Writing Format, Formal Letter, Informal Letter, Types, Samples

 

letter of enquiry structure

 

Letter of Enquiry | Letter of Enquiry Marking scheme

Understanding the marking scheme for a letter of enquiry is crucial for recognizing how marks are allocated to different components. To achieve full marks, students must adhere to the precise guidelines for composing an enquiry letter.

FORMAT

(Sender’s address, date, Receiver’s address, subject/heading, salutation, complimentary close)

 1 mark
CONTENT 2 – 3 marks
ORGANIZATION 1 – 2 marks
ACCURACY 1 marks


NOTE– No marks are awarded if the only format is given.

 

Format of Letter of Enquiry Infographics

Students can obtain a clear and step-by-step understanding on how to write a letter of enquiry by referring the enquiry letter mind map provided below.

Format of Letter of Enquiry Infographics
 

Letter of Enquiry Format 

Here is a step-by-step process to write an Enquiry Letter–
1. Sender’s address: Include an email and phone number, if required.
2. Date: Below address. Leave one space or line.
3. Receiver’s address
4. The subject of the letter
5. Salutation (Sir / respected sir / madam)
6. Body
Paragraph 1: Introduce yourself and the purpose of writing the letter
Paragraph 2: Detail of the enquiry
Paragraph 3: Conclude / end
7. Complimentary Closing
8. Sender’s name, signature and designation (if any)

 

letter of enquiry introduction format

 

email-format

 

 

Letter of Enquiry Writing Tips

Students may increase their score in a Letter of Enquiry question by using these amazing tips given below. Students who intend to compose an inquiry letter should adhere to these basic guidelines

  1. Start with a Clear Purpose: At the beginning of a letter, state the reason why you’re writing the enquiry letter. It makes it clearer to the receiver what you need and why.
    2. Use a Formal Tone: Throughout the letter, keep your tone polite and professional. Use formal language and make proper greetings to the recipient.
    3. Be Specific and Concise: Include specific details about what you are inquiring about. Avoid including unnecessary details to ensure the letter is clear and to the point.
    4. Include Relevant Details: Provide the receiver any background or context information that might further clarify your request. For example, mention your current educational status if you are enquiring about a course.
    5. Organize Your Letter: Structure your letter with a clear introduction, body, and closing. This structure makes it easier for the recipient to follow your inquiry.
    6. Ask Clear Questions: Formulate your questions clearly and directly. If you have multiple questions, list them in a numbered or bulleted format for clarity.
    7. Provide Contact Information: To make it easier for the receiver to reply to your inquiry, include your contact information such as phone number, email address, etc.
    8. Proofread Your Letter: Before sending, check your letter for spelling and grammar mistakes. A professionally composed letter shows professionalism.
    9. Express Appreciation: Thank the recipient in advance for their time and assistance. A polite closing might leave a good impression.
    10. Follow Up: If you don’t receive a response within a reasonable timeframe, send a follow-up letter or email to check on the status of your enquiry.

By keeping these tips in mind, you can ensure that your letter of enquiry is effective and likely to receive a quick response.
 

 
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Enquiry Letter Samples| Examples of Letter of Enquiry

Here are a few examples of inquiry letters. Students can get an idea of the format of enquiry letter and how to write an inquiry letter by learning from these solved questions of an inquiry letter

1. You intend to join coaching classes at Success Coaching Centre situated in Chennai. The institute specializes in teaching science to classes XI – XII. Write a letter of enquiry in 100 – 120 words addressed to the Administrator in – charge of the institute seeking clarification about the timing, duration, staff, transport and other necessary details for joining the institute. You are Sonia / Shiv of 2, Murthi Road, Chennai.
Ans:
Sonia
2, Murthi Road
Chennai.
Date: 20th March 2024
Administrator in-Charge
Success Coaching Centre
Chennai.
Subject: Enquiry for Class XI – XII two year study course.
Respected Sir / Madam
I am Sonia, a student of class X of KV, Murthi Nagar Chennai. I want to pursue non-medical stream and am planning to join a coaching class for the same. I came to know that your institute is the best and so I am keen to join it. I am interested in joining the two year classroom course. Kindly give me the following details-
Details of the course structure.
The timing of the class.
The details of the faculty.
Availability of transport facility.
Fee structure for the course.
I request you to reply at the earliest so that I can take a decision.
Thank you
Yours Sincerely
Sonia

2. You are Mrs. / Mr. Gupta. Your son is a student of Class XII and wants to pursue a course in Mass Communication. Write a letter in 120-150 words to the Dean, Institute of Mass Communication, University of Delhi,  seeking information about the course admission procedure, eligibility criteria, fee structure, hostel facilities, placement opportunities,etc.
Ans:
302, Hi life Apartments
Malad, Mumbai.
Date 12 October 2024
Dean
Institute of Mass Communication 
University of Delhi
New Delhi.
Subject: Enquiry for course in Bachelor of Mass Communication.
Sir
I am Mrs. Gupta M/O Saransh Gupta. My son is studying in Class XII and wants to pursue Mass Communication. So, I am writing to you to enquiry about the said course. Kindly give me the following details.
I want to know the course content, course duration, fee structure, eligibility criteria, admission procedure for the B. Mass. Comm. Degree course. Also, information on hostel availability will be required. Also, I want to know about the placement opportunities that will be available to my son once he completes the course.
Kindly give any other additional information that you think is required.
Please reply with the same at the earliest so that I can make an informed decision.
Thank You
Yours Sincerely
Mrs. Gupta
Phone Number XXXXXXX

3. You are Mansi / Manas of 308, Vikas Nagar Nainital, a student of class 10 and after the board exams, you want to learn paragliding. Write a letter to the Director of High Fly flying club seeking details of the course, fee, duration and other requirements.
Ans:
308, Vikas Nagar
Nanital.
12 June 2024
The Director
High Fly flying club
Subject: Enquiry about paragliding course
Dear Sir
I came across your advertisement in the local newspaper regarding paragliding courses given by your institution.
I am keen on learning paragliding after my class 10 board exams end. I always wanted to do something out of the box and that’s where the thought to learn paragliding came to my mind. and want more related information on the same.
Please share the information regarding the list of the courses available, fee, duration of the course, boarding and lodging facilities provided, availability of instructor and transport facility available.
Thanking You
Yours faithfully
Manas

4. You are Tejas / Tejaswi resident of 111, Jai Hind colony, Mumbai – 400589, a student of class 11 and want to take up a Summer course in Computer graphic design. Write a letter of inquiry to the Director of NIIT Computech seeking details on the coruse content, eligibility, fees, timings and future scope of the course.
Ans:
111, Jai Hind Colony
Mumbai 400589
12 June 2024
The Director
NIIT Computech
Mumbai
Subject: Inquiry into short-term courses in computers
Dear Sir
I came across your advertisement regarding computer courses in yesterday’s evening newspaper. I am interested in upgrading my knowledge in computers and am looking for a suitable course.
After my board examinations in the spring, I, a student in class XI, want to take a computer graphics course in the summer. Please tell me in depth about the courses related to computers offered by your prestigious institute.
Please provide all required information on the programs available, their duration, fee, future prospects, placements provided, any scholarships available, transport facility, fee installment facility, etc. Kindly send the details to the aforementioned address at the earliest.
Thanking you
Yours faithfully
Tejas

5. You are Latika / Lavish r/o A103, Greenash appt., Mumbai. You are a student of class 9 and want to pursue a summer course in content writing. You saw and advertisement in the local daily and want more information on a content writing course by A to Z Institute. Ask for related details as are required by you to make an informed decision.
Ans:
A103, Greenash Appt.
Mumbai
12 June 2024
The Director
A to Z Institute
Mumbai
Subject: Enquiry into a summer course in content writing
Dear Sir
I came across your advertisement regarding content writing in yesterday’s evening newspaper. Also, I have heard a lot of good reviews regarding your institute from my friends.
As a ninth-grader, I’d like to enrol in a summer content writing course as it is something I find to be very interesting and relaxing. I am good in language and so, I can think of taking content creation as a career. Please give some more information about the content writing courses offered by your prestigious institute. Please provide me the details including a list of courses, duration, class timings and the cost at the aforementioned address. I would also like to get any related pamphlets or brochures of the same.
Please reply at the earliest so that I can make an informed decision.
Thanking You
Yours faithfully
Lavish

6. You are a sports enthusiast Gaurav / Garima r/o 450, June Building Pune. You want to go to Gulmarg on a skiing vacation. Write a letter of enquiry to the Director J&K Tourism, asking for relevant information like the suitable time, accommodation available, gear required, cost, travel and ski assistance available, etc.
Ans:
450, June Building
Pune
12 June 2024
The Director
J&K Tourism
J&K
Subject: Enquiry regarding a holiday package
Dear Sir
I just so happened to look through your travel website, and I have to say that I am very impressed with the wide range of travel and tourism services that your organization offers.
I intend to go on a skiing holiday to Gulmarg later this year. If you could provide me some particular information on the skiing packages, I would really appreciate that. Please mail me the contact details of any speciality tours. Please include in the schedule the expenses related to travel, hotel bookings and tour guides. I would also like to get information on the duration of packages, any group packages and discounts related to them and provision of food during the tour.
I really anticipate hearing from you soon.
Thanking You
Yours faithfully
Gaurav

7. You are Mahesh / Madhu, a devotee of Lord Shiva and want to go on a pilgrimage to the Mount Kailash. Write a letter of enquiry to the tourism department New Delhi asking for details for the pilgrimage. You can ask details like tour cost, duration, health checkups required, accommodations available, articles required, etc.
Ans:
XYZ
12 June 2024
The Director
Tourism Department
Delhi
Subject: Enquiry regarding a pilgrimage tour to Mount Kailash
Dear Sir
I am Mahesh from Panipat. I want to visit Mount Kailash on a pilgrimage. I have come to know about the pilgrimage tours conducted by your organization and want to book a seat in it. However, before finalizing, I want some additional information which will help me in taking a decision.
I would really appreciate it if you could give me some specific details on the pilgrimage tour. I want to know the itinerary of the tour. Please mention the costs associated with the tour, duration of the tour, necessary health screenings and vaccinations if required, available lodging facilities, list of necessary items to be carried, ant registration process that has to be followed, etc. Kindly give any other related information that you deem important. The brochures of the tour will also prove helpful to me.
Really looking forward to hearing from you.
Thanking You
Yours faithfully
Mahesh

8. You are Kanika / Karun of 214, sector 19, Chandigarh, awaiting your class X results. Meanwhile you would like to do a short–term course in French language. Write a letter to the Director, French institute, PU, Chandigarh inquiring about the details about the course.
Ans:
214, Sector 19
Chandigarh
12 June 2024
The Director
French Institute, PU
Chandigarh
Subject: Enquiry about a short-term course in French Language
Dear Sir
I have heard a lot about the French courses conducted by your institute. After appearing in my class X board exams, I would like to utilize my free time by joining a short-term French course.
Please share related information so that I can make an informed decision regarding this. Kindly let me know the start date and end date of the course, fee details, class timings, examination process, any entrance exam process and any other important information.
Waiting for your earnest response.
Thanking You
Yours faithfully
Karun

9. You are Piyush / Piyushi r/o 223, Alok residency, Kanpur. You want to go on a Bharat darshan trip. Write a letter of inquiry to Sea n more travel n tours for details on trip cost, inclusions, stay details, meal details, sight-seeing details, etc.
Ans:
223, Alok Residency
Kanpur
12 June 2024
The Manager
Sea n more Tours and Travels
Mumbai
Subject: Enquiry regarding Bharat Darshan trip
Dear Sir,
I just so happened to browse your travel website, and I must say that I am quite impressed with the extensive selection of travel and tourism services that your business is providing.
Later this year, I want to go on a family vacation to Bharat Darshan. I would appreciate it if you could offer me more specific details about the Bharat Darshan trip package. I want details regarding the trip duration, itinerary, sight seeing inclusions, stay provisions, trip cost and any other related information.
I really anticipate hearing from you soon as I have to decide at the earliest.
Thanking You
Yours faithfully
Piyush

10. You are Abha, mother of Karun / Karuna. You want to admit your child to St Ives Boarding school, Ooty. Write a letter to the school principal inquiring the admission process, fee structure, entrance exam schedule, subjects taught and other facilities.
Ans:
XYZ
12 June 2024
The Principal
St. Ives Boarding School
Ooty
Subject: Inquiry of details for my child’s admission to the school
Respected Principal
With all due respect, I, Abha, Karan’s mother, would like to enrol my son in Class 4 at your school for the upcoming school year. I’ve heard great things about your institution, and I would be a happy parent if my kid got accepted here. I want my child to have a successful life and passing out from this prestigious institution will surely support him.
I am interested in learning more about the admission procedure, fee schedule, entrance exam schedule, course offerings, and other amenities provided by the school. Information about the co-curricular activities, clubs, hobbies, etc. will also be helpful.
I look forward to hearing from you soon and will always be grateful to you.
Thank You
Yours Faithfully
Abha

11. You are Tanuj / Tanuja, r/o 20, Sea view appt., Mumbai and your son Diwij has just completed B.Com. You want to admit him in a course to prepare for CAT Exam. Write a letter of inquiry to the director of Aasman institute to get the details about the course, fee, timings, duration, conveyance and tyoes of batches providied.
Ans:
20, Sea View Appt.
Mumbai
12 June 2024
The Director
Aasman Institute
Mumbai
Subject: Inquiry into course details for CAT preparation
Dear Sir
I am Tanuj, father of Diwij. My son has appeared in B. Com. final year exams and I want to enrol him into your coaching classes for CAT Preparation.
I’ve heard wonderful things about your institute. My son is really keen on getting into a reputed B- School.
Before finalizing the preparation classes, I wanted to know more about the course provided, cost of course, schedule of classes, duration of course, course content, transportation facility, test schedule, class strength and available batch types.
I will be grateful to you if you could mail this information as soon as possible and hope to hear from you soon.
Thanking you
Yours Sincerely
Tanuj

12. You are Ruby / Raghav, r/o 3232, Ashok Vihar block 3, New Delhi. You want to get admission to Pearson design institute Mumbai. Write a letter of inquiry to the director of the institute to get information on the courses provided, fee structure, course content, future prospects and hostel facility.
Ans:
3232
Ashok Vihar block 3
Delhi
12 June 2024
The Director
Pearson Design Institute
Mumbai
Subject: Inquiry into design course details
Dear Sir
I would like to enroll at your prestigious school for the upcoming academic year. I have heard fantastic things about your university, and I would be delighted to be admitted to one of its esteemed programmes.
Please share information regarding the admissions process, tuition fee structure, entrance exam schedule, course offerings, and other amenities provided.
I will always be grateful to you and hope to hear from you soon.
Thanking you
Yours Sincerely
Raghav

 

 

Important Videos Links


To see a solved example of an Enquiry Letter, please see the video below –

 


 

 

Top Mistakes in Writing an Enquiry Letter

Students must be careful and avoid the following popular mistakes in a letter of enquiry. 

  1. Missing out on writing the sender’s address and contact details. An enquiry letter requires a reply from the receiver ans so it is of utmost importance to add the sender’s address details so that the receiver can fulfil the enquiry by responding at it.
  2. Use of informal language. A letter of enquiry is a formal letter that is written to an institution, or a hotel, etc. Use of informal language is out of the question and such use will invite a deduction of marks.
  3. Not following the format. An enquiry letter is a type of formal letter and so, the format carries marks and if a student does not follow the format of an inquiry letter, he will have to suffer a loss of marks.
  4. Forgetting to mention the information required. As a letter of enquiry is written to get certain information, students must mention what all details they want to know about for example the course fee, duration, syllabus, etc.
  5. Use of abbreviations and short forms. Abbreviated words should be avoided while writing formal letters like a letter of enquiry because they are a part of informal language and at times, they also cause confusion to the reader.

Please avoid these top mistakes while writing a letter of enquiry so that you can score full marks.
 

 

Letter of Enquiry Templates

Students can use the following template of an enquiry letter, fill in the details and you are ready with a customised letter of inquiry.
[Sender’s Name]
[Sender’s Address]

Date: [DD/MM/YYYY]

To
[Recipient’s Name]
[Company/Organization Name]

Subject: Inquiry into [Specify the Item/Service for which detailed information is required]

Dear [Recipient’s Name]

I am writing to inquire about [briefly describe the item or service] required by [Name / relation]. We need to know the details so that [provide a brief explanation of why you need the information] and would appreciate your assistance in fulfilling this request.

I would like to know the following details –
Price, duration, fee, any extra costs, total number of seats, last date to enrol, facilities provided, transport facility, hostel facility, etc.

Please send the details through a letter at the above mentioned address or alternately, you can call me at [mobile number]. Looking forward to a quick response.

Yours sincerely

[Your Signature]
[Your Name]

Feel free to adjust the template according to your specific needs and details.
 

 

Enquiry letter FAQs

Students can clear all doubts related to enquiry letter by reading the following FAQs of enquiry letter.

1. Define an enquiry letter.
Ans. An enquiry letter is a formal letter written to a person of an organisation to enquire about their facilities or services.

2. List down the reasons for writing a letter of enquiry.
Ans. Some reasons for writing an enquiry letter are:

  • To enquire about an item
  • To enquire about a particular course offered by a college
  • To know the details of the hotel accommodation
  • To know if an institution provides hostel facility
  • To enquire about a job advertisement you saw in a newspaper, magazine or poster in the market

 

3. To whom can one send a letter of enquiry?
Ans. One can send a letter of enquiry to:

The head of a coaching centre
The owner of a shop
Any hotel
Tour operator
Any institute

4. Give 5 popular topics of enquiry letter.
Ans. 5 popular topics of enquiry letter are as follows:

  1. A prospective customer wants to enquire about an item that they want to purchase
  2. A student wants to enquire about a particular course
  3. A person wants to know the details of the hotel accommodation given by a hotel chain
  4. A person wants to know if an institution provides hostel facility
  5. To enquire about a job advertisement you saw in a newspaper, magazine or poster in the market

5. What is the format of letter of enquiry?
Ans. The format of an enquiry letter is as follows:
Sender’s address
Date
Receiver’s address
Subject
Salutation
Body
Complimentary closing
Sender’s details

6. What essential information must be included in a letter of enquiry?
Ans. The essential information that the sender needs to give in an enquiry letter is as follows:
Sender’s contact details
Particulars of the enquiry

7. What resolution can the sender ask for in a letter of enquiry?
Ans. The sender can ask for a speedy response and can request that all the questions be answered.

8. Should the sender add contact details in a letter of enquiry?
Ans. Yes, the sender should add contact details in an enquiry letter. As it entails a reply by the receiver, the address of the sender must be mentioned so that the details asked for can be sent via another letter.

The above article provides a comprehensive guide on how to write an enquiry letter in English. It covers the format, structure, and content of the letter, as well as some tips on how to make it more effective. The post is intended for students in classes X and XII who are learning English writing skills.

 

 
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