Leave Application Format, Samples for School, Office, Medical Leave

“Mastering the Art of Leave Application: Format, Samples, and Tips for School, Office, and Medical Leave/ Sick Leave, marriage, urgent work”

Leave Application format, samples, guide

Learn how to write a leave application like a pro with our comprehensive guide. Get leave application formats, samples, and tips for school and office leave, including vacation, medical, and personal leave.
Various Important Topics we discuss in this article

Introduction

What is a leave Application?

Leave Application Marking scheme

Leave Application Format

Tips on writing an application for leave

Leave Application Topics

Leave Application Samples

Top Mistakes in Writing a Leave Application

Leave Application Templates

Leave Application FAQs

Introduction

According to the CBSE curriculum, a leave application may be included in the Class 10 English paper as part of the formal letter writing section. Since a leave application is a type of formal letter, students must adhere to the proper format to achieve full marks. The word limit for a leave application is typically between 120 and 150 words. The allocation of marks can be either 5 or 7, depending on the specific English subject chosen by the students in Class 10. To score full marks, students should ensure all essential details are included in the leave application and practice various examples.

What is a Leave Application?

At one point or another, we all have to take leave from the office or school. Leave Application is a formal letter that is essential to request permission for absence. Taking leave without a leave application is like digging your own grave.

Writing a leave application is especially important when planning a vacation with family or friends, or if your absence is due to any unavoidable medical circumstances. A good leave application will let your boss understand your real situation and it will make things easy for you as well as your colleagues. This applies to students as well when they want to write a one-day sick leave addressing their Principal or class teacher in your School.

In this article, we have various leave application formats for you to make things easy. We will provide you with the Application for school leave format, leave application for school student for going outstation, sick leave application for office, etc.

Leave Application Guide: Format, Samples, and Tips for Vacation, Medical, and Personal Leave

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Leave Application Marking scheme

The marking scheme for a leave application is essential for understanding how marks are distributed across its various components. Students must adhere to the specific format when writing a leave application to ensure they score full marks.

FORMAT (Sender’s address, date, Receiver’s address, subject/heading, salutation, complimentary close)	1 mark
CONTENT	2 – 3 marks
ORGANIZATION	1 – 2 marks
ACCURACY	1 marks

NOTE– No marks are awarded if the only format is given.

Format of Leave Application Infographic

Students can refer to this Leave Application mind map for a clearer, step-by-step guide on how to write a Leave Application.

Format of Leave Application Infographic

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Leave Application Format

To fully understand the process of writing a leave application and know what to include in each section, Students can follow the following format while writing a leave application

Sender’s address

Date

Receiver’s name and address

Salutation

Subject

Body – Reason for your leave

Period (Number of days) of your leave

Request for sanction of leave

Complimentary closing – Contact information, and some similar things.

Let us see some formats for leave applications one by one:

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Tips on Writing an Application for Leave

Here are some amazing tips which will aid the students in maximizing their score in a leave application question. Students should follow these important tips on writing a leave application-

Address the leave application to the correct person who has the authority to grant you the leave. If you are a student, it can be addressed to the Principal or Class teacher, and if you are working in an organisation, address the application to your Manager or Head of your department.

Why do you want this leave? It is good to state the reason for your leave clearly.

Mention the dates clearly: Be specific about the dates of your leave i.e the start date – end date, and number of days you want to be away from school/work.

It is advisable to explain why you need this leave. Are you sick, or are you travelling or attending a marriage?

If you are working, You may make arrangements for your work while you are on leave.

Thank your teacher/employer for their understanding and consideration.

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Topics for Leave Application

Leave Application to Principal (School/College)

Sick Leave Application for School
Sick Leave Application by Parents
One day Leave Application for School
Leave Application for School Student for going Outstation
Leave Application for a School Teacher to Principal
Leave letter to the Principal seeking leave for attending cousin’s wedding ceremony.
Letter to the Principal informing her that you are COVID Positive and are seeking leave on medical grounds.
Sick leave application to the Principal.
Leave application to the Principal for attending cousin sister’s engagement
Leave application by a school teacher who is ill due to Monkey Virus.
Leave letter by college lecturer to the Principal for personal work.

Leave Application for Office

Leave Application for Office
Sick Leave Application for Office
Leave application in office for attending marriage function.
Application to the HR Department seeking a maternity leave of six months.
E-Mail to HR for half day leave due to health reasons.
E-mail to company boss for a day’s leave due to illness.

Leave application Samples /Examples

Here are solved examples of leave applications to help you better understand how to write one. Students should practice these examples to confidently tackle leave application questions.

For School

Sick Leave Application for School

In the case of students, it is really essential to apply for leave to avoid any complications in their assessment process. When you are unwell to attend the school, you have to write a sick leave application addressing the principal of your school or your concerned class teacher. The application can be written by the student himself or by his/her parents. While writing the application self, usually following format is used:-

To,

The Principal,

[Name of the school],

[Address],

[Date]

Subject: Application for leave.

Sir/Madam,

With due respect, I beg to say that I am not in a state to attend the school as I am down due to the viral fever. I have been advised by our family doctor that I have to take proper rest for at least [number of days] days. Therefore, kindly grant me leave for [number of days]. I shall be really thankful to you.

Thanking you,

Yours obediently,

[Your Name]

[Class and section]

[Roll No.]

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Sick Leave Application by Parents

To,

The Principal,

[Name of the school],

[Address],

[Date]

Subject: Application for leave

Sir/Madam,

This is to inform you that my son/daughter [Name of your child], is a student of class [class], in your school. He is not in the best condition to attend school because of the high fever. The doctor has recommended him/her complete bed rest. Therefore, I request you to kindly grant him/her sick leave for [number of days] days. I shall be much obliged.

Thanking you,

Yours Faithfully,

[Your Name]

[Signature]

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One day Leave Application for School

For example, you are a student and you have some urgent piece of work at home because of which you will not be attending school the following day. In such a case, a casual leave application can be written addressing the principal of your school. A sample application is written here for your reference:-

To,

The Principal,

[Name of the school],

[Address],

[Date]

Subject: Application for leave

Sir/Madam,

I am a student of class [Your class and section] in your school. Actually, I have to go with my mother to visit my grandmother at her place due to some urgent piece of work. Therefore, it is not possible for me to attend school tomorrow. Therefore, kindly grant me leave for one day. I shall be really thankful to you for this kind act.

Thanking you,

Yours obediently,

[Your Name]

[Class and section]

[Roll No.]

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Leave Application for School Student for going Outstation

There may be situations when you have to miss school for attending some function out of the station and it is important to inform the same to your school. Have a look at a sample application for such leaves:-

To,

The Principal,

[Name of the school],

[Address],

[Date]

Subject: Application for leave.

Sir/Madam,

I am a student of class [Your class and section] in your school. Next week, my cousin’s marriage has been scheduled at Delhi and I want to attend it. Therefore, it is not possible for me to attend school from [start date] to [end date]. Therefore, you are requested to kindly grant me leave for [number of days] days so that I can attend my family function. I shall be really thankful to you.

Thanking you,

Yours obediently,

[Your Name]

[Class and section]

[Roll No.]

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Leave Application for a School Teacher to Principal

It is not mandatory that if you are a teacher then you are not supposed to take leave from your work for a few days. If there is an urgent piece of work (family problems, health or maternity issues) and it requires you to take leave for a couple of days from school then the sample format given below would help you to write an application to the principal for the sanction of leave.

To,

The Principal,

[Name of the school],

[Date],

Subject: Leave application for [mention dates].
Respected Sir/Madam,
Hope this application finds you in the best of your health.
This is to inform you that as my parents are aging and are prone to fall sick very often. So, as their only child this is my utter responsibility to take care of their health. I have to go the hospital with my parent for their regular medical check-up. Therefore, I request you to kindly grant me [number of days] leave.
I hope you would provide your utmost consideration to my request.

Thanking you,

Your Sincerely,

[Name]

[Designation]

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Leave letter to the Principal seeking leave for attending cousin’s wedding ceremony

You are Nidhi / Naveen a student of Global school, Meerut. Write a letter to the Principal seeking leave for attending your cousin’s wedding ceremony in Delhi.

Meerut

June 16, 2024

To
The Principal
Global School
Meerut

Subject: Request for leave to attend cousin’s marriage

Respected Sir/Madam

I, Naveen, am a student in your prestigious institution. I respectfully beg that you grant me a five-day leave of absence to attend my cousin’s wedding. My cousin’s family resides in Delhi, thus I won’t be able to attend the ceremony until I get leave. The event will take place on June 20. I’d want to take a leave from June 20 to June 23, which is from Monday to Thursday.

I talked about this with my class teacher, who promised me that she would provide me all the notes of the classes that I would be missing. My classmates have volunteered to assist me as well. I humbly request that you grant me leave permission.

Thanking You

Yours Faithfully
Naveen.

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Letter to the Principal informing her that you are COVID Positive and are seeking leave on medical grounds.

You are Ramesh / Radha, a student of PPS, Karnal. Write a letter to the Principal informing her that you are COVID Positive and are seeking leave on medical grounds for two weeks.

Karnal

June 16, 2024

The Principal
PPS, Karnal

Subject: Request for sick leave

Respected Madam

I am Ramesh, a student at your esteemed institute. I sincerely request that you grant me two weeks’ leave because I am suffering from COVID-19, for which I have been diagnosed positive. As you may be aware, allowing a COVID patient in the public is not advisable.

It is dangerous for both me and everyone else. In addition, I am constantly weary, have breathing problems, a deadly cough, and a slew of other issues that make it unthinkable for me to attend school. I am aware that I will be missing two weeks of work, but the doctor as advised me to quarantine myself. As a result, I respectfully beg that you grant me two weeks’ leave to stay in quarantine.

Thanking You

Yours Faithfully

Ramesh

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Sick leave application to the Principal.

You are Jina a student of Palash Public School, Delhi. You are sick and need leave from school for two days. Write a letter to the Principal for the same.

Delhi

June 16, 2024

The Principal

Palash Public School

Delhi

Subject: Request for two days sick leave

Respected Sir

It is said with respect that I, Jina, am a student at your institution. I respectfully beg that you allow me two days of sick leave since I am suffering from fever and the doctor has advised me to take rest for two days. For your records, I will enclose a copy of my medical certificate with my application.

As a result, I respectfully request that you pardon my absence from school for the 16th and 17th of June. Kindly grant me leave for these two days.

Thanking you

Yours Sincerely

Jina

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Leave application to the Principal for attending cousin sister’s engagement

Your cousin sister is getting engaged and you have to attend the function at Jaipur. You are Mohan, a student of Jain Vidyalaya, Agra. Write a letter to the Principal for a leave of two days.

Agra
June 16, 2024
The Principal
Jain Vidyalaya
Agra

Subject: Request for leave to attend Sister’s engagement

Respected Sir

I would like to introduce myself as Mohan, a student at your institution. I want to inform you that I am writing to you to request a leave for two days. I have to attend my cousin sister’s engagement function. The date of the engagement is 22 June. I want leave from June 22nd to June 23rd, 2023. My cousin is very close to me and she would be glad to have me beside her on this important occasion.

Kindly allow me leave for my cousin sister’s engagement. I would be grateful to you.

Thanking You

Yours Faithfully

Mohan

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Leave application by a school teacher who is ill due to Monkey Virus.

You are Madhulika, a school teacher. You are ill due to Monkey Virus and the doctor has advised quarantine for two weeks. Write a letter to the school principal informing her about the same and seeking a leave.

Sirsa

June 16, 2024

The Principal
XYZ School
Sirsa

Subject: Request for two weeks leave

Respected Sir

I am ABC, and am a teacher at your respected school. I respectfully beg that you allow me two weeks’ absence because I am suffering from Monkey Virus. It would be extremely risky if I move in crowds because it is highly contagious.

It is perilous for both me and the rest of the group. In addition, I have a persistent temperature, muscle aches, weariness, and a variety of other issues. I am aware that I will be out of work for two weeks, but I feel forced to isolate myself. As a result, I humbly request two weeks’ leave from work to be in quarantine.

Thanking You

Yours Faithfully
ABC

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Leave letter by college lecturer to the Principal for personal work.

You are ABC, a lecturer at the Government College, Mohali. Write a letter to the Principal informing her that you have 6 earned leaves due and want a week off to attend the Surajkund Mela where your brother has set up a handicrafts’ stall.

Mohali

June 16, 2024

The Principal
Government College
Mohali

Subject: Request for a week off

Respected Sir
I am ABC, a lecturer at your prestigious college. I sincerely request that you give me a week off to attend the Surajkund Mela. My brother has set up a handicrafts’ stall, so I will have to accompany him and assist him. I will not be able to make it to the event until I have some time off. The event will be from June 20th – 25th, 2023. I’d like to take a leave from Monday to Sunday, June 20 to June 26, 2023.

I would like to inform you that I have six earned leaves due, and I have requested colleagues to take extra classes during my class. Kindly allow me permission for the same.

Thanking You

Yours Faithfully
ABC

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For Office

Leave Application for Office

Asking for casual leave from your boss is really a hard nut to crack. But, a good leave application can make things smooth between you and your boss. While writing a leave application for office, it is important to mention the subject and proper reason for leave.

Sender’s name and address:
Date:
Receiver’s name and address:
Subject: Application for leave from [start date] to [end date]
Respected Mr. /Mrs. [Name of the recipient] (or Sir/Madam),
I am writing this application to request leave from the office. Actually, I have to attend a family function at [name of the place]. For attending the same, I won’t to leave from [start date] to [end date].
It is really important for me to attend this function, being a responsible member of the family. After attending the function, I will be joining back the office on [date]. I have cleared all the priority tasks for the upcoming week and have delegated my colleague, [Name of the colleague] for any urgent matters.

As for attending the function, I have to go to Mumbai, therefore, I will have to leave early on the evening of [date] to be in time at the airport and avoid further delays.

Please consider my leave application and approve the same for the aforementioned period. I shall be really grateful to you.

Yours Sincerely,

[Name]

[Signature]

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Sick Leave Application for Office

We all are humans and can fall sick on any particular day and this state of not going to the office for work usually comes without any prior notice. Usually, it is advised to write a sick leave application letter to inform your boss. In some circumstances, a medical certificate from a certified doctor may also be required.

Sender’s name and address:

Date:

Receiver’s name and address:

Subject: Sick Leave application

Respected Mr. /Mrs. [Name of the recipient] (or Sir/Madam),

I am writing this application to notify you that I am suffering from a severe viral infection and therefore, I need sick leave from work. I caught this infection last night and I will not be able to come to the office for at least [number of days]. As notified by my doctor, it is best that I take rest and recover properly before resuming work. The letter from the doctor is also attached for your reference

Kindly grant me a leave for [number of days] days. I will be available on phone in case of any priority or urgent cases. Please contact me at your convenience. For urgent matters, I have informed

[Name of the colleague] to handle them to ensure that all deadlines are met.

I hope you will understand and grant me leave for the aforementioned period. Waiting for your approval.

Yours Sincerely,

[Your Name]

[Signature]

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Leave application in office for attending marriage function

You are working at the office of the Advocate General of India as an accountant. You want leave for 1 week because you have to attend a wedding function. Write a letter to your office – in charge for the same.

Delhi

June 16, 2024

The Manager
Advocate General of India
Delhi

Subject: Request for leave to attend wedding function

Respected Sir

I am XYZ working as accountant at your office. This is to inform you that I have to take a week off from June 22 to June 28, 2022, to attend a wedding function. I have to go to the event because we are close friends. By June 29, 2022, I will be back at work. I have completed all of the duties that were assigned to me. I sincerely request a week’s leave from you. You can reach me at my personal phone number or by email if you have any concerns. I respectfully request that you allow me permission to go. I’d be grateful if you could help me out.

Thanking You

Yours Faithfully
XYZ

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Application to the HR Department seeking a maternity leave of six months

You are Garima, working as a Senior content writer at XYZ Softech. Write a letter to the HR Department seeking a maternity leave of six months as per the company policy. Give the required details.

Gurugram

June 16, 2024

HR Department
XYZ Softech
Gurugram

Subject: Request for maternity leave

Respected Sir/Madam

I, Garima, a senior content writer at your reputated organisation is writing to let you know that starting in June, I will have to take a six-month maternity leave. I will return to work in December 2022. Before departing on leave, I will make every effort to accomplish all pending work. I have talked with my co-workers about workload and daily tasks.

During my leave, you may contact me via email or mobile phone. Thank you in advance for taking the time to review my leave request and for enabling me to take better care of myself and my newborn baby while I am away from work. I’m including a copy of my pregnancy certificate with this application. If there are any further formalities that need to be performed, please let me know.

Thanking You

Yours Faithfully
Garima

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E-Mail to HR for half day leave due to health reasons

You are working as technical support at an IT Company at NOIDA. Write an e-mail to the HR department, informing them that you will take a half-day off because you have to visit the dentist. Give all required details.

Dear HR

I want a half-day off from work because I need to see the dentist. My appointment is at 11 AM so I would be able to get to the office by 1 PM. I have mailed you the work document so that the project’s progress is not hampered while I am away. It won’t take long, and I’ll be back in the office soon.

Thank You

Regards

ABC

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E-mail to company boss for a day’s leave due to illness

Write an e-mail to your boss, requesting him to postpone the deadline for submission of your assignment and allow you one day’s leave because you are suffering from fever and need rest.

Dear Sir

I respectfully beg that you postpone the deadline for the work you have given me and grant me one day of leave since I am sick with fever and need rest. Please shift the deadline to June 18, 2024, and give me a leave of absence on June 17, 2024. After a day, I will return with the assignment that has been entrusted to me.

Thanking You
ABC

Hope this article will help you in time of need. These are some of the sample formats for various types of applications and can be modified according to your own reasons for leave.

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Top Mistakes in Writing a Leave Application

Students commit several mistakes in leave application which lead to loss of marks. Here are the top 5 mistakes-

Students fail to mention the reason for taking leave. However, it should be noted that reason for leave is important to be mentioned.
Students forget that the leave application is being sent to the principal and so, polite formal language is not used.
Many students commit a lot of spelling mistakes which cost them marks.
Failure to follow the format of leave application also leads to a loss of marks.
Many candidates do not mention the dates for which leave is sought. This is a very big error and all marks for content canbe deducted.

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Leave Application for Template

Here are a few templates for writing leave applications:

1. Casual Leave Application (Short-term)

Subject: Application for Casual Leave

Dear [Recipient’s Name],

I am writing to inform you that I require leave from [start date] to [end date] due to [reason for leave, e.g., personal reasons, family function, etc.]. Kindly grant me permission for [number of days] days of leave during this period.

I will ensure that all my responsibilities are managed in my absence and will be available for any urgent matters.

Thank you for your understanding and consideration.

Sincerely,
[Your Name]
[Your Designation/Grade]
[Your Contact Information]

2. Sick Leave Application

Subject: Request for Sick Leave

Dear [Recipient’s Name],

I am writing to inform you that I am suffering from [mention illness] and have been advised to take rest by my doctor. I kindly request sick leave from [start date] to [end date]. I have attached my medical certificate for your reference.

Please grant me the necessary leave so I can recover and return to work/school as soon as possible.

Thank you for your kind consideration.

Sincerely,
[Your Name]
[Your Designation/Grade]
[Your Contact Information]

3. Leave Application for Family Function

Subject: Leave Application for Family Function

Dear [Recipient’s Name],

I hope this message finds you well. I am writing to request leave from [start date] to [end date] to attend an important family function. Kindly grant me permission for [number of days] days leave during this period.

I will make sure that my duties are covered in my absence and will resume work on [return date].

Thank you for your understanding.

Sincerely,
[Your Name]
[Your Designation/Grade]
[Your Contact Information]

4. Leave Application for School (for students)

Subject: Application for Leave

Respected [Principal/Teacher’s Name],

I am [Your Name], a student of [Class/Grade]. I would like to request leave from [start date] to [end date] due to [reason, e.g., illness, family function, etc.]. Kindly grant me permission to be absent from school during this period.

I assure you that I will complete any pending work once I return.

Thank you for your understanding.

Sincerely,
[Your Name]
[Class/Grade]
[Roll Number]

5. Maternity Leave Application

Subject: Application for Maternity Leave

Dear [Recipient’s Name],

I am writing to request maternity leave starting from [start date] for a period of [number of weeks/months]. My expected date of delivery is [EDD]. I would appreciate it if you could grant me leave for this duration, allowing me to care for myself and my newborn.

Please let me know if you require any additional documents.

Thank you for your consideration.

Sincerely,
[Your Name]
[Your Designation]
[Your Contact Information]

Note: These templates should help you draft your leave applications based on the specific situation.

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Leave Application FAQs

Students can clear all doubts related to Leave Application by reading the following FAQs of Leave Application.

1. What are the reasons for which I can seek leave from school?
A1. The reasons for which one can seek leave from school are as follows:

You are sick
To attend a function (like a wedding function)
To go for a competition
Sports leave (you need to go for a sports tournament)

2. What information is necessary for a medical leave application?
A2. The following is necessary information for a medical leave application:

Medical documents certifying that you indeed are sick
Duration of leave
Name of sickness and symptoms

3. Should I attach any documents with medical leave application for 1 week?
A3. Yes, you should attach medical documents or certificate given from a certified doctor, stating that you are sick and that you require sick leave for a particular duration.

4. How should I write a leave application?
A4. A leave application should be written in the given format:
Sender’s address

Date

Receiver’s address

Subject

Salutation

Body

Complimentary closing

Sender’s name

5. To whom should I send the application for leave from school?
A5. You should send the application for leave from school to the school Principal or the class teacher.

6. Should I submit the leave letter before or after the days of leave?
A6. You should send the application for leave before the days of leave.

7. Should the leave letter be signed by the parents of a school student?
A7. Yes, the letter for leave should be signed by the parents of a school student.

8. What will happen if we do not submit a leave application?
A8. In case of a school student, the rules of the school may differ. Some schools may mark the student as absent and the attendance may go below the minimum required level. In the case of an office worker, the employer is compensated by cutting his/her salary.

9. What is the format of an e-mail for sick leave?
A9. The format of an email for sick leave is as follows:

Sender’s address

Date

Receiver’s name and address

Salutation

Body

Complimentary closing

Regards

Sender’s Name

10. List down the reasons for which an employee can take casual leave from work.
A10. The reasons for which an employee can take casual leave from work are as follows: