Letter to Police Station, Format, Examples, Tips

Letter to Police Station, Format, Sample and Example

How to Write Letter to Police | Letter to Police Example, Topics | Sample of Letter to Police

Various Important Topics we discuss in this article

Introduction
What is a Letter to Police?
Letter to Police Importance
Letter to Police Marking scheme
Letter to Police Format
Letter to Police Points to remember
Letter to Police Tips
Letter to police Example/ Samples
Top Mistakes in Writing a Letter to police
Letter to police Templates
Letter to police FAQs

Introduction

Letter to police is a type of formal letter. A formal letter is a letter which is written for an official purpose using a designated format and language. As per the CBSE Curriculum, a letter to police can be asked in the paper of class 10 under the question of formal letter writing. The word limit for a Letter to the police is from 100 to 120 words or from 120 to 150 words. The marks awarded for such letters can be either 5 or 7, depending on the English subject chosen by the students. To achieve full marks, students must ensure that their letters include all the necessary information and practice a variety of examples.

What is a Letter to Police?

A Letter to Police is a type of formal letter.

It is written to inform the police (or police official) about a certain situation, to lodge a complaint or any other sort of disturbance/ problem faced by the sender.
It is a letter, which requests the police to take the necessary action in order to solve the issue mentioned in the letter.
It clearly mentions the situation and is to the point.

Letter to Police Importance

Helps to reach out in case of any issue
Helps to raise public voice
Helps the police to resolve public grievances
Helps in maintaining law and order
Ensures that society works under an ethical framework

Letter to Police Marking scheme

The marking scheme of a letter to police is very crucial to get an idea of the allocation of marks to different components of a letter to the Police. Students must adhere to the requirements for writing a Letter to the police to ensure they achieve full marks.

FORMAT (Sender’s address, date, Receiver’s address, subject/heading, salutation, complimentary close)	1 mark
CONTENT	2 – 3 marks
ORGANIZATION	1 – 2 marks
ACCURACY	1 marks

NOTE– No marks are awarded if the only format is given.

Format of Letter to Police Infographic

For a better understanding of all the details of drafting a letter to the Police, students could refer to this mind map of the format of a letter to the Police.

Format of Letter to Police Infographic

Letter to Police Format

Sender’s Address

Date

Receiver’s Address

Subject Heading

Salutation

Body of the letter

Complimentary Close

Related – Letter to the Editor, Format, Sample and Examples

Letter to Police Points to remember while making the format

Sender’s address is usually written in 3-4 lines
The subject of the letter should always be underlined
Informal salutations like “Dear” or “My dear” should not be used
The introductory paragraph of body should tell the purpose of the letter
The main paragraph of the body should contain details of the event/problem/issue
The concluding paragraph should enclose the action required or request made
“Yours truly/faithfully/sincerely” should be used as the complimentary close

Letter to Police Tips

Follow these tips to write an effective letter to the police.

The authority should be addressed properly.
The problem/ issue should be mentioned clearly and precisely.
The date, time, place of the occurrence should be mentioned, if any.
A request should be made for the required action to be taken.
Proper format should be followed.
Remember to use formal language.
Unnecessary or irrelevant details should not be provided.
The letter should be short, crisp and not lengthy.

Letter to police Examples | Letter to Police Sample

Here are solved samples/examples of Letters to Police to guide students in writing effectively. Practicing these examples will help students build confidence in tackling Letter to the Police questions.

Q1: Write a letter to the Police Inspector of your area informing about an attempted theft that took place in your house. You are Naresh/Neelam. (100-120 words)

Solution:
House No. 684
Punjabi Bagh West
New Delhi- 110026
06 September 2024
To
The Police Inspector
Punjabi Bagh
West Delhi District
Subject- Regarding theft attempt in house number 684 on 5 September 2020
Sir
I hereby write this letter to inform you that there was an attempted theft in my house, numbered 684 during the afternoon hours of 5 September 2020.
The thief tried to break in through the back entrance, after climbing down from the roof. Fortunately, he was seen by the neighbour who informed us on time. My wife and daughter were alarmed and informed the society guard. However, the guard was unable to catch him and the burglar ran away. I have attached a CCTV recording with the letter. It may prove useful to identify the suspect.
There have been quite a number of theft cases in our area for the past few weeks. Since it is a matter of our safety, I request to look into this matter and take the necessary action at the earliest. Looking forward to your kind assistance in this matter.
Thanking you
Yours sincerely
Naresh Sharma

Q2: You are Sunil/ Sunita. Your exams are approaching but the neighbours play loud music even past the appropriate time. This has caused a lot of disturbance. Write a letter to police regarding this matter in no more than 120 words.

Solution:

House No. 18/521
Borivali East, Mumbai
Maharashtra- 400066
10 September 2024
To
The Deputy Superintendent of Police
Borivali East, Mumbai
Subject- Regarding disturbance in the neighbourhood
Respected Sir
I want to draw your kind attention to the issue of nuisance being created in my neighbourhood. It is very troublesome.
Sir, the residents of house no. 18/519 play music all day and night at a high volume. They use loudspeakers, even past 10 pm, which makes it impossible for us to do any other activity. Since my exams are around the corner, it is important to study but loud music makes it impossible to focus and concentrate. The president of the Housing Welfare Association has tried to talk to them but all his efforts have gone in vain.
I request you to look into this matter as soon as possible and take the rectifying action. I look forward to your cooperation.
Thanking you
Yours faithfully
Sunita

Q 3: Your car got stolen last week for which you had filed a report at the police station. Write a letter to the police inquiring about the case and its progress. Sign yourself as Sameer/Sonal. (100-120 words)

Solution:

102, Sector 6
Indirapuram
New Delhi- 110063
8 September 2024
To
The Sub Inspector
Indirapuram
New Delhi
Subject- Inquiring about complaint number 23/T-08/2020
Sir
I hereby write to inquire about a complaint filed on 29 August 2023 regarding a stolen car w.r.t. complaint number 23/T-08/2023.
Sir, when my Hyundai car got stolen, I filed a complaint the following day. It has been two weeks but I haven’t received any update on the complaint filed. It was a new car, so I request you to look into the case as speedily as possible. Otherwise, I need to process the insurance for the car to recover the amount.
It is a kind request to provide an update on the progress of the case and report any new findings. I ensure full cooperation from my end. I have enclosed a copy of the complaint for your reference. Looking forward to your timely response.
Thanking you
Yours truly
Sameer

Q 4: Your bag got stolen in the metro. Write a letter to the police filing a complaint for the same. Sign yourself as Akshit/Akshita. (100-120 words)

Solution:

18/963 Uttam Nagar
West Delhi
Delhi- 110095
8 September 2024
To
The Sub inspector
Uttam Nagar
West Delhi
Subject- Filing complaint regarding bag that was stolen in metro
Sir
I wish to report about a bag that was stolen from Subhash Nagar metro station while I was travelling back from my workplace around 7 pm on 7 September 2023
I board the metro everyday from Uttam Nagar West station and exit at Rajiv Chowk. Yesterday, my bag was stolen while I was returning. It is a black-coloured leather bag. The items in the bag were as follows-

some official documents
Apple iPad
20000 INR

I request you to file a complaint for my stolen bag and take quick action to find it at the earliest. Looking forward to your response and cooperation.
Thanking you
Yours sincerely
Akshit

Q 5: You are a college going student. While returning from college, you see some boys hitting street dogs with sticks and stones. Write a letter to the police informing them about the same. (100-120 words)

Solution:

P-584 Sector 5
Jhilmil Colony
Delhi- 110004
10 September 2024
To
The Sub Inspector
Rajendra Nagar
New Delhi- 110038
Subject- Regarding harassment of street dogs
Sir
I want to highlight that there are some boys who tease and harass street dogs near XYZ College.
I go home back from the College, I notice boys throwing sticks and stones on street dogs. It has been a few days and they have been doing it repetitively. It is unfair to treat animals with such cruelty. It is an act of animal cruelty and hence those boys should be punished for performing this act.
Therefore, I request you to kindly look into this matter and take the necessary action. Looking forward to your quick response.
Thanking you
Yours truly
ABC

Q 6: You live in Amravati District, Nagpur. You have noticed some non-residents enter your locality frequently and create nuisance. Write a letter to the police station of your area to complain about this happening. (100-120 words)

Solution:

House no. 698
Amravati, Nagpur
Maharashtra- 444601
9 September 2024
To
The Police Superintendent
Amravati District
Subject- Unusual entry of non-residents in locality
Sir
I am a resident of Amravati District living in Neelam Apartments. I want to draw your attention to the unusual entry of some non-residents into the locality.
I have been observing that some non-residents enter our locality everyday at around 6pm on their motorbikes and create nuisance by driving speedily through the narrow lanes. The guard tries to stop them from entering, however all in vain. The warnings of the president haven’t brought any changes in their behaviour as well.
It is high time that an action should be taken. Therefore, I kindly request you to take this matter into consideration and take the rectifying step. Looking forward to your early response.
Thanking you
Yours sincerely
Veenita

Q7. You are Aman/Amani, a resident of the Sunshine Society. Your car got vandalised on the day of Holi. Write a letter to the police filing a complaint for the same in 120 words.

Solution:
Sunshine Society
ABC Nagar
Delhi
10 March, 2024
To
The Sub Inspector
Police Station
ABC Nagar
Delhi
Subject: Filing complaint regarding vandalisation of a property
Respected Sir/Madam,
I wish to file a complaint regarding the vandalisation of my car while I was buying groceries from the market at MNO Nagar. The act occurred at 6 p.m. on the day of Holi i.e. 9 March.
The four vandalizers were males not more than 22 years of age. All were tall and skinny with brown complexion. They adorned white handkerchiefs on their face, black kurtis and blue denim jeans. They used eggs and spray paint cans to vandalise not only my car but many other vehicles parked in the market.
I hope that, with immediate and quick action, the police can find them and take strict action against them for their inappropriate conduct.
Yours Sincerely,
Aman/Amani
(Resident of the Sunshine Society)

Q8. You are Rohan/Rohini. Your child has gone missing while you were shopping in the mall. File a report to the police in 120 words.

Solution:
#123
Sector – 1
ABC
25 April, 2024
To
The Sub Inspector
Police Station
Sector – 3
ABC
Subject: Filing a report for a missing child
Respected Sir/Madam,
I want to file a missing person’s report for my missing ward. He went missing while we were at the Superstar Mall, Sector – 26, ABC around 1 p.m. on 25 April.
My son and I were on the third floor and had entered an elevator to go down. Around five minutes later, after I had come out of the lift, I saw that my son was not with me. His name is
Aarush, a five-year old boy with a fair complexion, buck teeth and black hair. He was wearing a blue and white t-shirt and beige capris. He is a little healthy.
I have attached his photograph for your perusal.
I hope the police will find my ward as soon as possible.
Yours Sincerely,
Rohan/Rohini
(Father/Mother)

Q9. You live in Vikas Nagar, Hyderabad. You wish to use loudspeakers from 6 to 8 p.m. for a wedding at your house. Write a letter to the police seeking permission to use loudspeakers for the event. Sign yourself as Nandan/Nandani.

Solution:
#123
Vikas Nagar
Hyderabad
16 September, 2024
To
The Sub Inspector
Police Station
Vikas Nagar
Hyderabad
Subject: Seeking permission to use loudspeakers for a wedding event
Respected Sir/Madam,
I wish to use loudspeakers for an event organised by me to celebrate the wedding of my ward. I am writing this letter to you as I seek your permission to use the loudspeakers for the event.
I am hosting the wedding of my ward at my place on 24th of December. I wish to use loudspeakers to play music and create a joyous environment. The timings of the loudspeakers are set to be from 6 p.m. to 9 p.m. We wish to use the loudspeaker to its maximum volume.
I hope that you will give your permission to use the loudspeaker and make this auspicious day more cheerful.
Yours Sincerely,
Nandan/Nandani

Q10. Your troubling neighbours are creating another nuisance by encroaching your land. File a complaint against them and sign yourself as Ram/Romi, the resident of a Jharna Village.

Solution:
Jharna Village
Vikas Nagar
Delhi
26 July, 2024
To
The Sub Inspector
Police Station
Vikas Nagar
Delhi
Subject: Filing a complaint against land encroachment by neighbours
Respected Sir/Madam,
I want to file a complaint of land encroachment done by the neighbours, the Jha family, on my farming land.
On 25 July, my neighbours took their farming equipment and started sowing seeds on my plot. I showed them the attached documents, which show that the plot belongs to me and my family since 1 July, 2009. They encroach the lands of everyone in the village whenever their harvest is damaged due to harsh weather conditions. Not only land encroachment but their conduct and attitude towards us is inappropriate too.
The residents of the Jharna village and the Panchayat cannot tolerate their behaviour anymore. We hope that this letter will lead to some strict and immediate actions towards the Jhas.
Yours Sincerely,
Ram/Romi
(Resident of Jharna Village)

Top Mistakes in Writing a Letter to Police

Every student must avoid these top 5 mistakes in a letter to the police in order to get full marks-

Use of informal language and slang words.
Writing excessive than required.
Not including all necessary information and details.
Spelling and grammatical errors.
not writing the date and subject as per the format prescribed.

Letter to Police Templates

Letters to the police can vary widely depending on the purpose. Here are a few templates for writing a Letter to the Police, each suited for different types of topics and issues such as reporting a crime, requesting information, and making a complaint.

1. Reporting a Crime
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Police Department Name]
[Address of Police Department]
[City, State, ZIP Code]

Dear [Police Department Name],

Subject: Report of [Type of Crime]

I am writing to report a [brief description of the crime, e.g., theft, assault] that occurred on [date] at approximately [time]. The incident took place at [specific location].

Details of the Incident:

Description of the Incident: [Provide a detailed account of what happened]
Suspect Description: [If known, describe the suspect]
Witnesses: [List any witnesses or their contact information, if available]
Evidence: [Mention any evidence you have, such as photographs, videos, etc.]
I have attached [copies of any documents/evidence, if applicable] to assist with the investigation. Please let me know if you require any additional information or if there are any forms I need to fill out.

Thank you for your attention to this matter. I can be reached at [your phone number] or [your email address] if you need further details.

Sincerely,

[Your Full Name]

2. Requesting Information
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Police Department Name]
[Address of Police Department]
[City, State, ZIP Code]

Dear [Police Department Name],

Subject: Request for Information

I am writing to request information regarding [specific information you are seeking, e.g., the status of a police report, details about a public safety initiative].

Details of the Request:

Case/Incident Number: [If applicable]
Date of Incident: [If applicable]
Type of Information Requested: [Be as specific as possible]
Please let me know the procedure for obtaining this information or if there are any forms I need to complete. You can reach me at [your phone number] or [your email address] if you need further details or clarification.

Thank you for your assistance.

Sincerely,

[Your Full Name]

3. Making a Complaint
[Your Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Date]

[Police Department Name]
[Address of Police Department]
[City, State, ZIP Code]

Dear [Police Department Name],

Subject: Formal Complaint Regarding [Issue]

I am writing to formally lodge a complaint regarding [describe the issue, e.g., misconduct, inadequate service]. The incident occurred on [date] at [time] at [location].

Details of the Complaint:

Description of the Incident: [Provide a detailed account of the issue]
Names of Individuals Involved: [If known]
Any Supporting Evidence: [Mention any evidence you have, such as documents or recordings]
I am seeking [state what you hope to achieve, e.g., an investigation, an explanation]. Please inform me of the next steps and any additional information you may need from me.

Thank you for your attention to this matter. I can be reached at [your phone number] or [your email address] for any follow-up.

Sincerely,

[Your Full Name]

Note: Feel free to adjust these templates based on your specific needs and details.

Letter to police FAQs

1. What is a letter to the police?
Ans. A letter to the police is a formal letter written to a police officer or the SHO and is addressed to a police station.

2. List down 10 topics for letter to police.
Ans. 10 topics for writing a letter to the police are as follows-

Reporting missing item.
Reporting a theft.
Complaint against use of loudspeakers late at night.
Request for patrolling in the area.
Request for verification of details for issue of passport.
Request for issue of duplicate document.
Complaint against misbehaviour of traffic police.
Re-issue of driving license.
Submission of servant identity documents.
Submission of tenant verification form.

3. Who can write a letter to police?
Ans. The citizens of a particular region write a letter to the police of their region. Even a visitor can send a letter to the police for any matter or problem.

4. What should I include in a complaint letter to police for theft?
Ans The details you should include in a complaint letter to police for theft are as follows:

The details of the problem or issue
Date, time and venue of the incident should be mentioned.

5. How to start a letter to police?
Ans. We should start a letter to the police by introducing ourselves and mentioning the purpose of the letter.

6. Is a letter to the police an official letter?
Ans. Yes, a letter to the police is an official letter.

7. Give 5 examples of official letters.
Ans. The following are examples of official letters-

Letter to the editor.
Letter to the Bank manager
Letter to the Government.
Letter to police
Letter to the principal

8. What 5 things must be kept in mind while writing a letter to the police?
Ans. The following points must be kept in mind while writing a letter to the police-

Use polite language.
Mention your address.
Write the correct date.
Give the necessary details relevant to the subject of the letter.
Use the format of a letter to the police.

9. How should I conclude a letter to the police?
Ans. You should conclude a letter to the police by enclosing the action you want to see or a request to do a particular action as soon as possible.

10. What complimentary closing is best for a letter to the police?
Ans. ‘Yours truly’ and ‘Yours sincerely’ are the best complimentary closing phrases for a letter to the police.

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