Maternity Leave Application Format, Examples, Samples

Application Format for Maternity Leave, Examples, Samples

Maternity Leave Application – Learn How to Write a Maternity Leave Application? See Format, Sample and Example of Maternity leave application

Various Important Topics we discuss in this article

Introduction
How to write a Maternity Leave Application?
Maternity Leave Application Marking Scheme
Format of Maternity Leave Application Infographic
Maternity Leave Application Format
Maternity Leave Application Writing Tips
Maternity Leave Application samples
Top Mistakes in Writing a Maternity Leave Application
Maternity Leave Application Templates
Maternity leave application FAQs

Introduction

As per the CBSE Curricula, Maternity Leave Application can be asked in the question of formal letter writing. As a Maternity Leave Application is a type of formal letter, you have to follow the format of a complaint letter. This will help you score full marks in letter writing. The word limit of a Maternity Leave Application ranges from 100 – 120 words to 120 – 150 words. The marks allocation for a complaint letter can be either 5 or 7. You must include all essential information in the Maternity Leave Application and practice various examples of Maternity Leave Application to score full marks.

How to write a Maternity Leave Application?

Maternity Leave Application is a form of a formal letter that is written by an employee asking for leave.

Leave application can be written for many reasons out of which, one is Maternity leave. A maternity leave application may be written to send to the boss in your office or school principal in case you are a teacher. This means that the woman wants to take a break from work to take care of the newborn baby and herself properly.

In India, Maternity leave is granted for the period varying from 12 weeks to 26 weeks. In case of an extension of the joining date or changes in the plan, the employee must inform the office.

This Leave application for maternity is written in a formal format and with utmost care. The employee must include all the possible details in the letter giving clarification about the starting date and joining date (tentative).

Through this article, samples for Maternity Leave in Office, Maternity Leave by a teacher in school will be covered. The sample can be edited as per personal requirements.

Maternity Leave Application Marking scheme

The marking scheme for a Maternity Leave Application is essential for understanding how marks are distributed across its various components. Students must adhere to the specific format when writing a Maternity Leave Application to ensure they score full marks.

FORMAT (Sender’s address, date, Receiver’s address, subject/heading, salutation, complimentary close)	1 mark
CONTENT	2 – 3 marks
ORGANIZATION	1 – 2 marks
ACCURACY	1 mark

NOTE– No marks are awarded if the only format is given.

Format of Maternity Leave Application Infographic

Maternity Leave Application Format

To fully understand the process of writing a Maternity Leave Application and know what to include in each section, students should follow the guide outlined below for writing a Maternity Leave Application.

Sender’s name and address
Date
To,
Receiver’s name and address
Subject: Request for Maternity Leave Application for ____ days/ weeks from ___ (starting date)
Sir/Ma’am (or Respected Principal),
Body of the Letter
Thanking you
Your’s Sincerely
Sender’s signature and name

Image Format of Maternity leave application

format of maternity leave application

Maternity Leave Application Writing Tips

Here are some helpful tips for writing a maternity leave application:

Be Clear and Professional

Write your letter in a formal tone.
Ensure that your message is clear and concise, stating your request directly.

Include Key Dates

Mention the expected start date of your leave and the duration you intend to take off.
Include your expected due date and any other relevant dates (like your return date, if possible).

Refer to Company/School Policy

Mention the maternity leave policy of your workplace or school, showing that you are aware of the guidelines and your entitlements.

Mention Transition Plans

Explain how you have prepared for your absence, such as handing over responsibilities, preparing work for substitutes, or delegating tasks to colleagues.
This reassures your employer or principal that work will continue smoothly.

Offer Contact Information

Indicate whether you’ll be available for urgent matters during your leave and how they can reach you if needed.

Keep It Polite and Thankful

Show gratitude for their understanding and support in processing your leave request.
Maintain a positive tone throughout the letter.

7. Attach Medical Documentation (if required)

If your organization requires a medical certificate, include it or mention that it will be provided.

Proofread for Errors

Double-check your letter for grammar, spelling, and accuracy before sending it.

Maternity Leave Application samples

Here we have given different samples of Leave applications for maternity reasons. The different examples of Maternity leave applications covered are maternity leave application in office, leave application for maternity in school.

Maternity Leave Application For Office

Mrs. Samita Sharma
123, Parkin Vihar,
New Delhi – 110056

20 March 2021
To,
Mr. Ramesh Nayyar,
Manager, QR Corporations,
Sector 1, Rohini,
Delhi – 110085
Subject: Request for Maternity Leave Application for 16 weeks from 22nd March 2021
Sir,
I am writing this letter to inform you about my pregnancy and my intention to take the allotted 16 weeks of maternity leave which is available to me. My expected due date is 15th June 2021. I am planning to start my leave on 22nd March 2021 and return to the office by 12th August 2021. I will let you know in case of any unforeseen issues with delivery and pregnancy that can cause a delay in the joining date. I am attaching a letter from my doctor confirming all the details.
Please contact me in case of any information required.
Thanking you
Your’s Sincerely
Samita Sharma

2. Maternity Leave by the teacher in School
Mrs. Anita Mishra,
23-A, Street 45,
Kalkaji, Delhi – 110019

9 January 2021
To,
The Principal,
ABC World School,
Kalkaji, Delhi – 110019
Subject: Request for Maternity Leave Application for 11 weeks from 9 January 2021
Respected Principal Ma’am,
I, Anita Mishra, TGT Teacher, have been teaching English subjects from classes 5 to 9 for the last 3 years. As per the discussion held with you regarding Maternity Leave for 11 weeks, I would like to request you to grant me leave from 9 January 2021. My due date is near and the expected date is 15th November 2021. My doctor has recommended bed rest. I will join the school on 5th January 2022 (tentative).
Please assign a temporary teacher to my classes during my absence. I have already completed 80% of the syllabus for all the classes and I will hand over the list of remaining topics to Head Mistress Ma’am before going on leave.
In the case of an unforeseen situation that can cause changes in the joining date, I will let you know as soon as possible.
Thank you for your understanding and consideration.
Your’s Sincerely,
Anita Mishra

Top Mistakes in Writing a Maternity Leave Application

Here is a list of top mistakes that are done in a Maternity leave application-

Not mentioning important details of the dates for which the maternity leave is sought.
Not following the format of a maternity leave application can lead to a loss of marks.
Using informal language and casual tone is not suitable in a maternity leave application.
Committing spelling mistakes can lead to a deduction of marks.
Grammatical error of tenses can also lead to a cut in marks.

Maternity Leave Application Templates

Here are a few popular Maternity Leave Application templates which can be used and filled in to write the desired Maternity Leave Application. These templates can be personalized based on the specific policies of your school/office and your role within it.

Template 1: Formal Maternity Leave Application for Teachers

Subject: Application for Maternity Leave

Dear [Principal’s Name],

I hope this message finds you well. I am writing to formally request maternity leave starting from [start date], as my expected delivery date is [expected due date]. In accordance with the school’s maternity leave policy, I would like to avail myself of [number of weeks] weeks of leave.

I have already begun preparing lesson plans for the duration of my absence to ensure minimal disruption to the students’ learning. I will also coordinate with [Substitute Teacher’s Name] to make sure all necessary materials are handed over, and the students are well supported during this time.

Please let me know if you require any additional documentation or information to process this request.

Thank you for your understanding and support. I look forward to returning after my leave and resuming my duties.

Yours sincerely,
[Your Full Name]
[Your Designation]
[Your Contact Information]

Template 2: Brief Maternity Leave Application for Teachers/School Staff

Subject: Request for Maternity Leave

Dear [Principal’s Name],

I am writing to request maternity leave starting from [start date], as I am expecting the birth of my child around [expected due date]. In line with the school’s policy, I would like to apply for [number of weeks] of maternity leave.

I have made arrangements for [Substitute Teacher’s Name] to cover my classes, and I will ensure that all my duties are handed over before my leave begins.

Thank you for your consideration. I look forward to your approval.

Best regards,
[Your Full Name]
[Your Position]

Template 3: Formal Maternity Leave Application for Office

Subject: Request for Maternity Leave

Dear [Manager’s Name],

I am writing to formally apply for maternity leave starting from [start date], as my expected delivery date is [expected due date]. In accordance with the company’s maternity leave policy, I would like to take [number of weeks] weeks of leave to prepare for and recover from childbirth.

I have planned my work and delegated tasks to ensure a smooth transition during my absence. [Colleague’s Name] has kindly agreed to oversee my current projects, and I will make sure to hand over all relevant information before my leave begins.

If required, I am happy to assist remotely during my leave period for any urgent matters. Please let me know if you need any further information or documentation to process this request.

Thank you for your support. I look forward to returning to work after my leave and continuing my contributions to the team.

Sincerely,
[Your Full Name]
[Your Position]
[Your Contact Information]

Maternity leave application FAQs

1. What type of a letter is a maternity leave application?
A1. It is a formal type letter. It falls under the category of official letters.

2. Give the format of a maternity leave application.
A2. The format of a maternity leave application is as follows:

Sender’s name and address

Date

Receiver’s name and address

Subject: Request for Maternity Leave Application for ____ days/ weeks from ___ (starting date)

Sir/Ma’am (or Respected Principal),

Body of the Letter (I want to apply for maternity leave from _______ to ________. My delivery os due in the month of _____. However, the doctor has suggested ________________________________.
Kindly accept my application.

Complimentary closing

Sender’s name

3. To whom does a teacher address the leave application for maternity?
A3. A teacher addresses the school Principal in the leave application for maternity.

4. Can I take a maternity leave for 8 weeks?
A4. Yes, you can take a maternity leave for 8 weeks. The maternity leave application should clearly state the reason for taking 8 weeks’ leave.

5. What is the duration for which I can take a maternity leave?
A5. Maternity leave is granted for the period varying from 12 weeks to 26 weeks.

6. Can one seek permission to work from home due to maternity?
A6. Yes, one can seek permission to work from home due to maternity.

7. Is maternity leave paid?
A7. In Government jobs, maternity leave is paid. In the case of the private sector, it depends from company to company.

8. What necessary details must be mentioned in an application for maternity leave?
A8. Some necessary details must be mentioned in an application for maternity leave are as follows:

Certificate from doctor stating that the woman requires maternity leave.
Duration of maternity leave
If the woman can work from home or not
The tentative joining date

9. Can the father also seek maternity leave from work?
A9. Yes, in that case, the leave is called paternity leave.

10. Should I attach any certificate from the doctor with my letter for maternity leave?
A10. Yes, you should attach the certificate from the doctor (if they prescribe bed rest or less activity) with your letter for maternity leave.

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